Free tools for the people who run buildings
Each one solves a single operational task on its own, with no Unitify account and no setup. Use them standalone, or as the first piece of the platform you switch on.
AI Concierge
An assistant that talks to residents by phone and chat around the clock, opens tickets, answers questions and hands over to a dispatcher when it should.
Reports
Upload raw building data and get a finished report. Works with Excel, Word, exports from accounting and ERP systems, PDFs and WhatsApp threads.
Notice generator
Pick a template, fill in the fields, print. Clear notices for residents in a couple of minutes instead of an afternoon in a word processor.
Sticker generator
Printable labels for building equipment: boilers, pumps, valves, meters and the rest of the mechanical and electrical plant.
Smart Building estimate
Answer a few questions about a project and get a costed brief for intercom, access, video and metering.
Operational Maturity Check
18 questions to see whether your processes will hold up at twice the scale. Free, instant, nothing leaves your browser.
Templates and printable forms
Free forms, letters and checklists for the people who run a building. No account needed. Legal wording differs by country, so have your lawyer or community manager check any form before you rely on it.
Handover and acceptance
Snagging checklist for new-build apartments
A room-by-room snagging checklist with a snag list, photo references and sign-off. Print it or save it as a PDF.
Developer handover checklist: owners association handover (developer to OA)
What a developer hands to the owners association or the management company: documents, systems, keys, accounts and open defects.
Meetings and votes
HOA Meeting Minutes Template (Printable)
Printable HOA meeting notice and meeting minutes forms, with blanks for date, place, agenda, motions and votes.
Asamblea de Propiedad Horizontal in Colombia: Notice and Quorum
A notice template for a general assembly of co-owners in Colombia, with agenda, second call and proxies (form in Spanish).
JMB vs MC in Malaysia: AGM Notice, Maintenance Fee, Sinking Fund
A fill-in notice for a later AGM of a Malaysian JMB or MC, with agenda, proxy and the arrears voting rule. Not an official form.
Vietnam Building Conference: Convening, Voting, Minutes
Three forms for a Vietnamese building conference: the meeting notice, the minutes and the ballot (Vietnamese with English notes).
Croatian Co-owners' Representative Under the New Act: Who and What
An invitation to a Croatian co-owners' meeting, with agenda and proof of delivery and posting, ready to fill in.
Convening a Slovenian Owners' Assembly: Notice and Quorum
An invitation to a Slovenian owners' assembly, with agenda, repeat assembly and proxy, ready to fill in.
Serbian Housing Community Assembly: Notice, Quorum and Voting
A notice of a housing community assembly in Serbia, with agenda, repeat session and proxy, ready to fill in.
Italian Assembly Notice: Template and What It Cannot Miss
A complete Italian assembly notice with first and second call, agenda and a proxy form (form in Italian).
Notices to residents
HOA Violation Letter Template, Printable
Four printable HOA violation letters (courtesy, formal, hearing, closing) and a violation log, with blanks for the rule and cure period.
Noise and Works in an Italian Condominium: What to Do
Two notices to fill in, for works inside an apartment and for works on common parts, to post or send to residents (forms in Italian).
Dues and budgets
Estoppel Letter and Certificate Explained
A general estoppel certificate layout: assessments, amounts owed, open items. Use your state's form where one exists.
Reserve Study Explained for HOAs and Condos
A reserve component worksheet and an annual reserve fund tracking sheet for the board, both printable.
HOA Budget Template (Printable) and Reserves
Printable HOA budget sheet: income, operating expenses, reserve contribution and the per-unit assessment, with prior-year columns.
Delinquent HOA Dues: Collection Policy and First Reminder Letter
A first reminder letter for unpaid HOA assessments and a payment plan agreement, with blanks to fill in.
Italian Condominium Accounts: Preventivo vs Consuntivo
A layout for an Italian condominium rendiconto: accounting register, financial summary, balance position and explanatory note (form in Italian).
Letter to Delinquent Condominium Owners: Template (CDMX)
Two template letters for overdue maintenance fees: a reminder and a payment demand (Mexico City, forms in Spanish).
Cuota de Administración in Colombia: Budget and Imprevistos Fund
A template for a Colombian annual budget: income, expenses, imprevistos fund, arrears and the ordinary fee of each flat (form in Spanish).
Vietnam 2% Maintenance Fund: Who Holds It, What It Pays For
A ledger for a Vietnamese building's 2% maintenance fund: receipts, spending against the approved plan and the closing balance.
Rules and governance
HOA Board Member Duties: President, Treasurer, Secretary
A one-page board officer checklist for the president, treasurer and secretary, with blanks for names and the year.
Brazil's Convenção de Condomínio Explained
Outline of a Brazilian convenção, clause by clause, for the condominium's lawyer to draft from. Not an official model.
Quiet Hours in an Italian Condominium: Who Sets Them
A quiet-hours clause for an Italian condominium regulation, the agenda item to propose it and two notices for residents (forms in Italian).
Italian Condominium Regulation: Contents and Approval
Article-by-article skeleton of an Italian condominium regulation, with placeholders to adapt (form in Italian).
Every tool, in one platform
The same jobs run inside Unitify against your real buildings, residents and meters, instead of one file at a time.