Billing software for management companies and HOAs

How billing works

1

Import your building

Apartments, owners and opening balances import from Excel or your old system — nobody re-types balances by hand.

2

Set the rules once

Charge per square meter, per apartment, per resident or a flat amount. Each building keeps its own rules.

3

Invoices go out on their own

Easybilly closes the month in minutes and sends each invoice straight to the resident app — every line says where its number came from.

4

Residents pay in one tap

Residents get a PDF with a QR code, or pay in one tap in the app.

Splitting a supplier’s bill across apartments

A supplier sends the building one bill: for water, heating, the electricity of the common areas, a parking operator, an EV charger. The management company has to turn it into one line per apartment. Easybilly does the arithmetic from rules you set once per building, and every line says where its number came from.

• By area, by consumption or equally

  Common-area charges can be spread in proportion to each apartment’s area, in proportion to its own consumption, or equally among all apartments.

• From the building meter or from the supplier’s total

  With a building meter, the common-area amount is the building meter reading minus the apartment meters and any intermediate meters, then spread by the rule you chose. Without one, enter the supplier’s total amount or volume and Easybilly splits it by area or equally. The calculation is stored with the line.

• The supplier’s invoice, read by AI

  Attach the supplier’s invoice and AI extracts the volume, the total amount and the invoice number from it.

• A fixed total, divided equally

  A building-wide service with a known total, such as a one-time repair or a shared contract, can be entered as a total and divided equally among the apartments it applies to.

• Readings from three sources

  Meter readings come from residents in the app, from an Excel or CSV file, and from the building’s common meters.

• Water, heating, gas, electricity, parking, storage

  Charge categories exist for cold and hot water, heating, gas and electricity, plus parking and storage. EV charging has no ready-made category: it is set up as its own charge line for your project.

What this does not do

• It does not fetch supplier data by itself. A supplier’s bill reaches Easybilly as a file you attach or as figures you enter.
• A split is not a bookkeeping entry: hand your accountant an Excel export or a file exchange, not a live two-way sync.
• The charge rules are per square meter, per apartment, per resident, a flat amount, or a total divided equally. Anything beyond that is not a ready-made rule.