Italian Condominium Rendiconto: Filled Example and Model

The rendiconto is the document in which an Italian condominium administrator accounts for a year of management. The Italian page has a printable filled example, with invented figures, and a blank model; this page explains what is in them and what the Civil Code says, for readers who need to follow it in English. It is a model, not legal advice: the minimum content comes from art. 1130-bis of the Civil Code, but the form and details depend on the condominium and its regulations, and its professional adviser should review the model before use.

What does the Civil Code say?

• Content (art. 1130-bis, first paragraph). The rendiconto contains the income and expenditure items and any other data on the condominium's financial position, the funds available and any reserves, expressed so as to allow immediate checking. It consists of a register of accounts, a financial summary and a short explanatory note on the management, with ongoing relationships and pending matters.
• Deadline (art. 1130, no. 10). The administrator draws up the annual rendiconto and convenes the assembly to approve it within 180 days. The text does not say from when the days run, so we do not give a fixed date such as 30 June.
• The register (art. 1130, no. 7). Individual movements in and out are entered in chronological order within thirty days of the day they happen. The register may be kept electronically.
• Approval (art. 1135, no. 3). The assembly approves the administrator's annual rendiconto and decides how the surplus of the management is used. The text does not define that surplus.
• Documents (art. 1130-bis, second paragraph). Owners may see the supporting documents of expenditure at any time and take copies at their own cost; records and documents are kept for ten years from registration. The assembly may also appoint an auditor to check the accounts.

The Code sets no model and does not use the words "bilancio" (balance sheet) or "consuntivo" (final accounts); those are terms of practice. The three parts of art. 1130-bis are the minimum, and how they are laid out on the page is left to whoever prepares them.

The three parts

1. Register of accounts (registro di contabilità). One line for every movement: date, description, amount and the number of the supporting document.
2. Financial summary (riepilogo finanziario). The year in one view: opening balance, income, expenditure by item, the difference and the closing balance, plus the financial position (cash and bank, amounts owed by owners, amounts owed to suppliers) and each fund or reserve on its own line.
3. Explanatory note (nota sintetica esplicativa). A few lines on how the year went: differences from the budget, ongoing contracts, pending matters.

The Italian model also shows the special fund of art. 1135, no. 4, which the assembly must set up, equal to the amount of the works, when it decides extraordinary maintenance or innovations. The Code has no general "fondo cassa": a condominium that keeps one does so by decision of its assembly.

How Unitify helps, and what it does not do

Unitify does not write the rendiconto or keep the condominium's books. Easybilly keeps through the year a record of charges, invoices and payments for each unit, so that when the rendiconto is due the data on payments is already in one place; the note, the choice of items and the judgement on the accounts stay with the administrator. The related guides are what an Italian rendiconto must contain and bilancio, preventivo, consuntivo and rendiconto. To start free with one building, see the Italy page.